May 6, 2026

Present:     Mayor:   Vance Brian, Jr.

Trustees:    Blaine Ice

                  Bill Kissell

                  Rod Swisher

                  Calvin Melcher

                  Johnnie Lyons

                  Dan Tefertiller

 

Randy Holland, Town Administrator                          Austin Hazen, Fire Department Chief

Trish Pierce, Police Clerk/Resident                            Rod Hazen, Business Owner/Resident

Cynthia S. Humrich, Town Clerk/Treasurer               Brenda & Larry Crum, Residents

Tracy Kirmer, Deputy Clerk                                       Dora Lozano, Resident

Phil Malouff, Legal Counsel                                      Marsha Willhite, Resident

Ty Harmon, Prowers County Commissioner             Carrie & Greg Tomlinson, Residents

 

Call to Order.  At 7:00 p.m., Mayor Brian opened the regular meeting of the Holly Board of Trustees.

Roll was called. All present. The Pledge of Allegiance was recited.

Additions to the Agenda. New Business, C) Backup Generator for the Town of Holly Offices.

Approval of April 1, 2026 Regular Board Meeting Minutes. A motion to approve April 1, 2026, Regular Board Meeting Minutes was made by Trustee Lyons. Seconded by Trustee Melcher. Motion carried 6-0.

Oath of Office Administered. Town of Holly Clerk/Treasurer administered the Oath of Office to Greg Tomlinson – the new Mayor, Daniel Tefertiller – re-elected Trustee, and Brenda G. Crum and Dora Lozano – new Board Trustees.

Break. (5 minutes) The Town Clerk/Treasurer presented a thank you statement to the exiting Board of Trustee members for their service to the Town of Holly and community.

Call to Order. At 7:16 p.m., Mayor Tomlinson presided over the remaining regular meeting of the Holly Board of Trustees.

 

Roll was called. All present.

Board of Trustee Appointments. Vote for Fourth Trustee Seat Appointment. There were two letters of interest submitted for the (fourth) vacant seat on the Town of Holly Board of Trustees. A paper ballot vote was taken by the Board of Trustees with Marsha Willhite winning the majority of the votes. A motion was made to appoint Marsha Willhite to the fourth vacant Board of Trustee Seat by Trustee Lyons. Seconded by Trustee Tefertiller. Motion carried 5-0. The Town Clerk/Treasurer administered the Oath of Office to Marsha Willhite, new Board of Trustee member. Mayor ProTem. Discussion on Mayor Pro Tem revealed that Trustee Ice is the existing Mayor Pro Tem and is willing to continue in this capacity, if the remaining Board so agrees. A motion was made by Trustee Tefertiller to re-appoint Trustee Blaine Ice as Mayor Pro Tem. Seconded by Trustee Lyons. Motion carried 6-0. Finance Committee Members. Discussion began with who the previous Finance Committee members were and who would like to be on this committee. A motion was made to appoint Trustee Ice and Trustee Tefertiller to the Finance Committee by Trustee Crum. Seconded by Trustee Lyons. Motion carried 6-0.

Attorney, Phil Malouff, Presentation to New Board on Duties. Phil Malouff, Legal Counsel, presented to the newly elected and existing board members the following: what their duties to this Board and the community entailed, as well as upholding the Constitution of the United Stated and the Constitution of the State of Colorado. He gifted them with several documents to read and follow dealing with code of conduct to working relationships within the Board and with the administration of the Town.

Approval of current bills subject to final approval of Finance Committee Meeting on Tuesday, May 12, 2026. A motion was made to approve all current bills subject to final approval of the Finance Committee Meeting on Tuesday, May 12, 2026, by Trustee Lyons. Seconded by Trustee Ice. Motion carried 6-0.

Notices and Communications. None.

Public Appearances. None.

Reports. Police Report. Update only. The Clerk/Treasurer presented that there were two tickets issued for multiple dog violations; both were fined and summoned into court if fines are not paid. Holly Police Department has the (ORI) Originating Agency Number reinstated and the (OSN) Operational Support Number for our police clerk has been completed. However, we are still working with trying to get data software corrected so she can utilize it – current issue lies with it having been registered under Granada. I am continuing to work with the Sheriff’s Office on the Interagency Agreement. There is a Guard Agreement that needs to be completed which, I believe, deals with the Sheriff’s Office being listed to take ComCenter calls when no one is on duty. Administrator Report. Administrator Holland presented to the Board the status of the School Power Line, the Atmos project, and the west side Rushton Annexation. Discussion followed on the HVAC replacement system for the theater. The concrete has been poured at the Pocket Park Project and the picnic table has arrived. The CIRSA audit walk-through corrections have been identified and we are correcting. The tornado siren testing went well. Ramon is going to Mesa Hotline School next week. We are finishing the new storage building at the pool. We are, however, having pool staffing issues. The clerk will be going to Canon City to give the presentation to DOLA for the drinking water grant funding.  We are still working on getting the easements done for the drinking water project. We have the ballfield lights and repair material and will be completing that job soon. Our recent power outage was on Lamar’s side; a Lamar pole caught on fire. Clerk/Treasurer Report. Clerk/Treasurer Humrich presented the March financials, the balances of accounts, police/court information for April, and status of all grants. She is continuing with the status from the attorney regarding the Holly School easement issues, and the DOLA grant status of going to present our request for funds to the decision committee on May 5th. Work on the SECOG grants is ongoing. Hopefully, we will have them finished in the next month. The (CDS) Congressionally Directed Spending and the House of Representative Community Project funding applications have been approved at the state level and are now at the federal level for approval. The 2026 election process has been completed. Greg Tomlinson is the new mayor, Daniel Tefertiller, Dora Lozano and Brenda Crum are the newly elected trustees from the canvassing of the 2026 April 7th electoral process. The election process was completed without incident; we had 116 ballots returned and the cost for a mail ballot election saved us over one-third of the cost of a poll ballot election. Discussion began on our delinquent utility accounts and the issues we have been having and possible solutions. We will be discussing this situation at the next board meeting. Library Report. The library report was included in the board packets. There were 54 patrons, 63 checkouts, and 9 computer users. We encourage everyone to go check all the new monthly activities happening at our local library. A motion was made to accept all reports as given by Trustee Willhite. Seconded by Trustee Crum. Motion carried 6-0.

Old or Unfinished Business. Bids for Theater HVAC System. After discussion on the HVAC system; a motion was made to approve the Adams & Sons bid for the Holly Theater HVAC system by Trustee Ice. Seconded by Trustee Crum. Motion carried 6-0. New Business. ARPA/Town of Holly Scholarship. Discussion about the scholarship applicants and further processing ended with a motion being made to approve Alisha Montojo for the ARPA Scholarship and Alyana Pizarro for the Town of Holly Scholarship by Trustee Ice. Seconded by Trustee Tefertiller. Motion carried 6-0. Discussion on Pickup Replacement. Discussion about what to do regarding the need for vehicle/equipment replacements, as we are beginning to have many repair issues. The Board collectively agreed they wanted us to fix the transmission on the staff vehicle and begin a budgeting process for vehicle/equipment replacements. Backup Generator for the Town Offices.  Discussion began with wanting to put a generator at the Town of Holly Offices so as to not lose any security or data due to power outages. The consensus of the Board was to do further research on what it takes to run a generator for the Town of Holly offices and the light plant.

Miscellaneous. Discussion ensued on all projects and/or items that the Town of Holly has been engaged in processing to bring the new board members up-to-date on each status.

Adjournment. At 9:14 P.M., a motion was made to adjourn the meeting by Trustee Tefertiller. Seconded by Trustee Ice. Motion carried 6-0.

 /s/ Greg Tomlinson, Mayor

ATTEST:

 /s/ Cynthia S. Humrich, Clerk/Treasurer