November 5, 2025
Present: Mayor: Vance Brian, Jr.
Trustees: Blaine Ice
Bill Kissell
Rod Swisher
Calvin Melcher
Johnnie Lyons
Dan Tefertiller
David Dougherty, Granada/Holly Police Chief Austin Hazen, Holly Fire Chief
Tala Anderson, Granada Police Clerk Larry & Brenda Crum, Residents
Randy Holland, Town Administrator
Cynthia S. Humrich, Town Clerk/Treasurer
Tracy Kirmer, Deputy Clerk
Call to Order. At 7:00 p.m., Mayor Brian presided over the regular meeting of the Holly Board of Trustees. Roll was called. All present. The Pledge of Allegiance was recited.
Additions to the Agenda. New Business H) Approval of Elizabeth Kalma to Holly VALE board.
Approval of October 1, 2025 Regular Board Meeting Minutes. A motion to approve October 1, 2025 Regular Board Meeting Minutes was made by Trustee Ice. Seconded by Trustee Tefertiller. Motion carried 6-0.
Approval of current bills subject to final approval of Finance Committee Meeting on Wednesday, November 12, 2025. A motion was made to approve all current bills subject to final approval of the Finance Committee Meeting on Wednesday, November 12, 2025 by Trustee Melcher. Seconded by Trustee Lyons. Motion carried 6-0.
Notices and Communications. None.
Public Appearances. Austin Hazen asked the Board some questions about the bid on the Holly Community Center roof project. Discussion followed on his questions, with no action taken. Mr. Hazen was thanked for his opinion and comments. There were no more comments made during public appearance.
Reports. Police Report. Police Chief Dougherty presented the October police report to include office visitors, officer hours, and mileage per car. He continued with there being no county court summons, 1 municipal court summons, 6 warnings, and 2 citations. He discussed status of VALE grant for 2026 for $13,618.00 of which $4,317.00 will come to Holly, the opportunity of using speed cameras, and his vacation time. Administrator Report. Administrator Holland presented to the Board information only on the drinking water project status which is still in the design phase and the well issue. He discussed what the 5th Street survey showed, status of the costs for the project, and location of the powerline. Discussion followed on the situation with both power outages in October, and the dielectric testing on our vehicles and hot sticks which passed electrically with a few minor items that we will fix. The sewer project and 11th Street manhole repair bids have been received. Blaine and Randy attended the ARPA board meeting in LaJunta on October 30th. We have winterized and made some repairs to our parks and the pool. We are looking at the Sheridan Lake building as an option for our pool storage. The crew was out on Halloween, and everything went well. The Christmas lights will be up and lit by November 26th. Currently, we are experiencing electrical difficulties at Holly Nursing Home but are making the required repairs. A question was asked about the NOEL signs for each end of Town and discussion followed. Clerk/Treasurer Report. Clerk/Treasurer Humrich presented the September financials, the balances of accounts, police/court information for October, and status of all grants financially. Discussion ensued regarding the possible new auditor – Liittjohann, Kauffman, and Pederson, CPAs. Discussed how Holly police clerk and I aided Granada Law Enforcement during their transition. Discussion followed on assisting a neighboring town with audit needs, requesting direction from the Board. Their response was to support my decision on the situation. I presented more information on the 2026 budget and mill levy, answering any questions. The board collectively agreed to have a workshop on the budget and mill levy in more detail, which was set for November 19, 2025. We briefly discussed the 2026 election status, with four board seats and the mayoral seat being open. A brief discussion on TBK Bank Positive Pay and the discontinuing of use. Board direction was to remove option. Trustee Ice asked about the pocket park; reply was that the ramp was purchased. We will need to pour concrete and Administrator Holland is working with Valley Memorial in getting the wall rebuilt. Library Report. The library presented that there was a total of 135 patrons, 99 checkouts of materials, and 5 computer users for the month of October. They did a pumpkin painting craft for the month of October in which 15 people attended. We would like to thank Friends of the Library and Randy Holland who provided pumpkins for this event. We encourage everyone to go check all the activities happening at our local library. A motion was made to accept all reports as given by Trustee Swisher. Seconded by Trustee Tefertiller. Motion carried 6-0.
Old or Unfinished Business. None.
New Business. Health Insurance Renewal Quotes – Choose the Plan – Decide to Increase or Maintain – Keep Employee Contribution to Health Premium. Discussion ensued followed by a motion to approve the AETNA renewed health insurance plan, the dental and vision plans and to continue with the same employee’s share by Trustee Ice. Seconded by Trustee Swisher. Motion carried 6-0. CIRSA 2026 Quotes.
Optional Coverages for Equipment Breakdown …. $1.220.00 ($1,181.15 in 2024)
AD&D………………………………………………… $ 48-57.60 ($ 9.60/employee)
and add P. Pierce as she is on road
Excess Crime ………………………………………… $ 494.00 ($ 480.00 in 2024)
A motion was made to approve the above CIRSA 2026 Optional Coverages by Trustee Lyons. Seconded by Trustee Melcher. Motion carried 6-0. Resolution No. 2025-9 – A Resolution by the Board of Trustees of the Town of Holly, Colorado Designating the Dates for Regular Meetings of the Town of Holly Board of Trustees During the Calendar Year 2026. A motion was made to approve Resolution No. 2025-9 – A Resolution by the Board of Trustees of the Town of Holly, Colorado Designating the Dates for the Regular Meeting of the Town of Holly Board of Trustees During the Calendar Year 2026 by Trustee Swisher. Seconded by Trustee Melcher. Motion carried 6-0. Approve Liittjohann, Kauffman & Pederson, CPAs as the Town of Holly New Auditor. A motion to approve Liittjohann, Kauffman & Pederson, CPAs as the Town of Holly new auditor was made by Trustee Swisher. Seconded by Trustee Ice. Motion carried 6-0. Approve Sewer Grant Bid for Highway 50 Manhole. A motion to approve the Carrigan Excavating, LLC bid for the sewer project, as long as it is contingent that the bid will be good until the job is completed and in writing, was made by Trustee Lyons. Seconded by Trustee Ice. Motion carried 6-0. Approve Ordinance No. 565 – An Ordinance to Set Mill Levies – An Ordinance Levying General Property Taxes for the Year 2025 to Defray the Costs of Government for the Town of Holly, Prowers County, Colorado for the 2026 Budget Year. A motion to approve Ordinance No. 565 – An Ordinance to Set Mill Levies – An Ordinance Levying General Property Taxes for the Year 2025 to Defray the Costs of Government for the Town of Holly, Prowers County, Colorado for the 2026 Budget Year was made by Trustee Lyons. Seconded by Trustee Swisher. Motion carried 6-0. Randy Financial Comp and Vacation Approval. A motion was made by Trustee Lyons to approve the financial compensation and vacation time for Administrator Holland as per the worksheet presented by the Clerk/Treasurer. Seconded by Trustee Kissell. Motion carried 6-0. Approval of Elizabeth Kalma to the VALE board. A motion was made to approve Elizabeth Kalma as the new VALE board member by Trustee Lyons. Seconded by Trustee Kissell. Motion carried 6-0.
Miscellaneous. A letter was drafted to the Holly School District on the powerline issue. The request was given to please review and we will address it at the November workshop.
Adjournment. At 8:39 p.m., a motion was made to adjourn the meeting by Trustee Melcher. Seconded by Trustee Lyons. Motion carried 6-0.
/s/ Vance Brian, Jr., Mayor
ATTEST:
/s/ Cynthia S. Humrich, Clerk/Treasurer