September 3, 2025

 

Present:    Mayor:  Vance Brian, Jr.

Trustees:  Blaine Ice

                 Bill Kissell

                 Rod Swisher

                 Calvin Melcher

                 Johnnie Lyons

                 Dan Tefertiller

 

Dave Dougherty, Granada Holly Police Chief        Austin Hazen, Fire Chief                                     Rosi Maldenado, Business Owner

Randy Holland, Town Administrator                      Rodney Hazen, Business Owner/Resident          Dora Lozano, Resident

Cynthia S. Humrich, Town Clerk/Treasurer            Larry & Brenda Crum, Residents

                                                                                 Greg Etl, N.E. Regional Manager - DOLA

         

2025 Public Hearing for Liquor License Application for Rosi’s Bar & Grill.

Call to Order. At 7:00 p.m., Mayor Brian presided over the Public Hearing of the Holly Board of Trustees.

Roll was called. All Board of Trustees present. Others present were Rosi Maldenado, Dora Lozano, Brenda and Larry Crum, Austin Hazen, Rodney Hazen, Chief Dougherty, and Greg Etl.

Open the floor for any discussion on the application for liquor license. No one had any comments or concerns from the audience nor the Board of Trustees. A motion was made to adjourn the Public Hearing by Trustee Melcher. Seconded by Trustee Swisher. Motion carried 6-0.

 Call to Order. At 7:04 p.m., Mayor Brian presided over the regular meeting of the Holly Board of Trustees. Roll was called. All present. The Pledge of Allegiance was recited.

Additions to the Agenda. Under new business F) Approval of Resolution 2025-8 - A Resolution Appropriating the Transfer Sums of Money for Expenses in Excess of Amounts in Specified Accounts for the Approved Drinking Water Project for the Town of Holly, Prowers County, Colorado.

Approval of August 6, 2025 Regular Board Meeting Minutes. A motion to approve August 6, 2025 Regular Board Meeting Minutes was made by Trustee Swisher. Seconded by Trustee Tefertiller. Motion carried 6-0.

Approval of current bills subject to final approval of Finance Committee Meeting on Friday, September 12, 2025. A motion was made to approve all current bills subject to final approval of the Finance Committee Meeting on Friday, September 12, 2025 by Trustee Lyons. Seconded by Trustee Ice. Motion carried 6-0.

Notices and Communications. None.

Public Appearances. Fire Chief Hazen asked about the weed situation around town. There are several locations that he has seen that could potentially become a fire hazard in time.

Reports. Police Report. Police Chief Dougherty presented the August police report. He began with stating that there were 50 calls for service in Holly. The visitor log for Holly from January 1, 2025 through August 31, 2025 was 41, and for Granada there were 30 Holly visitors. He then presented the number of hours each officer worked in August with a total of 149 hours. Chief Dougherty then stated the mileage and miles driven on each of the police vehicles for the month which totaled 1775 miles for the Holly vehicles. The officers wrote a total of 0 summons to County Court, 2 summons to Holly Municipal Court, 11 warnings and 9 citations for the month which totaled $980.00 in fines, $362.60 for VALE. There were a total of 0 misdemeanor arrests and 0 felony arrests in Holly. He presented his point of view regarding the coverage for Holly during his vacation time, including some issues that arose during that time. Administrator Report. Administrator Holland presented to the board the Drinking Water Project and is still in the design phase. The Town of Holly received a response from the Holly School District regarding the proposed electric line. They are opting out of any cost sharing for the proposed electric line but will provide us with access and easements across the Shanner playground site. We will be considering an alternative route down 5th Street within the Town’s street right of way. The recent power outage was due to a pole catching on fire south of town. We are continuing to trim trees out of power lines. We received the parts for the new water tap at the Shanner playground and will begin repairs as soon as possible. We are continuing to move forward with the manhole repair project – sewer project. We are still spraying for mosquitoes. On August 29th, Pittsburg Tank and Tower was here to do repairs on the water tower tank, as identified in their tank inspection. The swimming pool has been drained for the season. Blaine and Randy attended the ARPA board meeting on the 28th of August. The Holly Demolition Derby is scheduled for September 20th. The Holly Gateway Fair is September 22nd through the 28th and we will be preparing for these events. Clerk/Treasurer Report. Clerk/Treasurer Humrich presented the July financials, the current financial account balances, and the August police/court reports. The 2024 audit has been completed, the finance committee approved the audit, and there was a discussion about continuing services with Amanda Brown, CPA even though we will need to find a new auditor. An update on the interim financing for the drinking water project was given as well as on other grants. Briefly discussed the 2026 situation with property taxes, which have decreased again. All library state reporting has been completed and the 2025-26 State Library Grant has been applied for. Library Report. The library presented that there was a total of 95 patrons, 139 checkouts of materials, and 8 computer users for the month of August. Information was provided on the Summer Reading Program from this year with 22 children and 4 adults participating. There was a total of 106 books read with a winner from each group. Prizes included movie passes with concessions and a book bag. There are more book bags available at the library for sale. Our librarian has many programs available including monthly craft/reading projects, adult programs, preschooler programs, and school age young people programs. We encourage everyone to go check it out. A motion was made to accept all reports as given by Trustee Melcher. Seconded by Trustee Ice. Motion carried 6-0.

Old or Unfinished Business. None.

New Business. Audit – Approve or Deny Amanda Brown as Pre-Audit Consultant. A motion to approve Amanda Brown as the Town of Holly’s Pre-Audit Consultant was made by Trustee Lyons. Seconded by Trustee Ice. Motion carried 6-0. Greg Etl will be here. Discussion on Holly Community Complex — Approve or Deny De-obligation of Grant Funds to DOLA. Mr. Etl presented the information to the Board on the Holly Community Complex situation and de-obligating the DOLA grant. After much discussion, a motion to de-obligate these grant funds back to DOLA was made by Trustee Swisher. Seconded by Trustee Melcher. Motion carried 6-0. Approve Ordinance No. 564 — An Ordinance in Existence for the Duration of the Granada/Holly Police Department Providing for the Use of Motorized Golf Carts, Neighborhood Electric Vehicles, Field Utility Vehicles, and All-Terrain Vehicles on Town of Holly Streets. After some discussion, a motion to accept the first reading of Ordinance No. 564 – An Ordinance in Existence for the Duration of the Granada/Holly Police Department Providing for the Use of Motorized Golf Carts, Neighborhood Electric Vehicles, Field Utility Vehicles, and All-Terrain Vehicles on Town of Holly Streets, was made by Trustee Kissell. Seconded by Trustee Melcher. Motion carried 6-0. Appointment to ARPA Board – Four-year Term (Blaine's term expires 12-31-25). A motion to appoint Trustee Blaine Ice to another four-year term on the ARPA Board was made by Trustee Lyons. Seconded by Trustee Swisher. Motion carried 6-0. Approve or deny letter of support for SECED – Housing Authority Grant. A motion to approve the letter of support for SECED – Housing Authority Grant was made by Trustee Melcher. Seconded by Trustee Tefertiller. Motion carried 6-0. Approval of Resolution 2025-8 – A Resolution Appropriating the Transfer Sums of Money for Expenses in Excess of Amounts in Specified Accounts for the Approved Drinking Water Project for the Town of Holly, Prowers County, Colorado. A motion to approve Resolution 2025-8 was made by Trustee Ice. Seconded by Trustee Kissell. Motion carried 6-0.

Miscellaneous. Administrator Holland stated at Commercial Club; Art in the Park came up and he gave the instruction for someone wanting to put any art in the park will need to be brought before the Town Board of Trustees for approval. A brief discussion on Holly tourism ensued.

Executive Session. A motion was made to close the regular board meeting and go into executive session on a personnel issue by Trustee Ice. Seconded by Trustee Kissell. Motion carried 6-0. Executive session began at 8:44 p.m. with roll call. All Board of Trustees, Randy Holland, Administrator and Cynthia Humrich, Clerk/Treasurer were present. Executive session ended at 8:56 p.m. Discussion in executive session was reviewing the Administrator’s two-year contract; no action was taken during this session. The regular board meeting roll call was taken again with all Board of Trustees, Randy Holland, Administrator and Cynthia Humrich, Clerk/Treasurer present. A motion to approve the Administrator’s two-year personnel contract was made by Trustee Ice. Seconded by Trustee Kissell. Motion carried 6-0.

Adjournment. At 8:59 p.m., a motion was made to adjourn the meeting by Trustee Kissell. Seconded by Trustee Ice. Motion carried 6-0.

/s/ Vance Brian, Jr., Mayor

ATTEST:

/s/ Cynthia S. Humrich, Clerk/Treasurer